Tips to be smart at work

Being smart at work has become quintessential to getting noticed and tasting success in office. Here are smart tips to attain recognition for your work.
Resumes, cover letters, interviews, performance are the keystones to build your career. Butwhen it comes to the real corporate world, there are some smart ways to get your job and career on the fast track. Hard work does pay off in the end, but it might take some time to get you noticed. So what do you need to taste early success? Here is the answer to the question.

Be smart in office. Being smart not only at work but in the way you conduct yourself, will take you a long way. Read the top 4 ways of being smart:

• Smart company. Your circle of friends in office defines the kind of person you are. Like-minded people always flock together, so it is important to choose your company wisely. Not everyone in office gets a chance to know you personally. Do not give them a wrong picture. Steer clear from whiney and loud people. If they are unavoidable then take extra efforts to move out and bond with the rest.

• Smart reputation. A popular and candid person is more likely to quickly progress in life. It might seem unfair as a quiet person may be equally good at work. But unfortunately it is true. A person who is more vocal and engaging wins a promotion faster. (Also read: 4 ways to get ahead in your company)

• Smart conversations with seniors cement their belief in you. It is imperative to be in touch with seniors for them to know you. Brief them from time to time about your work, likes and dislikes. Leave no scope for hesitation on their part about your work and you, at the time of appraisal.

• Smart “you’. Be diligent towards work. Never stop learning in your job. Never say no to work. All talk and no work will also land you nowhere. Be reliable.

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Reviewing your final resume - what to look for and who to ask for help

One of the most commonly made mistakes in resume writing that many professionals make is not taking the time to proofread the document before sending it to the potential employer. While writing a resume is a time consuming process, not reviewing your final document with fresh eyes may cause your resume to end up in a recycling bin. To assure that all your efforts are not wasted, make sure that you take the following three steps to assure your resume is in top shape before it reaches your potential employer.

1. Proofread the content for grammar and spelling mistakes. This step is the most critical in the resume review process. It is often hard to catch composition errors after you send hours writing and re-writing all parts of your resume. There are two ways to catch these errors: ask someone else to proof your resume, or give yourself time between writing and reviewing your resume. If you ask a friend or a family member for help, make sure that their strengths include spelling and grammar; they should be able to edit your resume for content and consistency in style. Asking others to review your resume, however, should be done with parameters. For example, let your friend know what you are struggling with, so that they can help you address those concerns. Because personal preferences can come into play when you are discussing resumes, make sure that the changes you make are the kind you are comfortable with in terms of content. Another step in proofreading, which should be thought of as a must, is stepping away from your resume for a day or two, and coming back to it for a final review. This gives you some space from the content, and will allow you to review for grammar and spelling errors with fresh eyes.

2. Print our and email your resume so that you know what your potential employer will receive after you submit your resume. Make sure to print your resume from the file that you are emailing to your employer. Make sure that the margins are set properly and are not cutting off any content. Look for spaces, and adjust the text in case of any large gaps on the paper. E-mail your resume to a number of your friends; have them open the file and let you know how it appears on their screen, as well as how it prints out. Addressing any formatting issues before your resume reaches the employer is ideal, so doing a couple of test runs will only assist in developing a winning final resume.

3. Compare your resume to the job requirements, and make sure that all requirements are addressed in either your resume or your cover letter. Essentially, review what the employer is looking for and make sure that your resume addresses all of their needs. When your potential employer receives your resume, they will look for key terms from their job description in order to match your qualifications to their available position. If possible, use some of the same terminology on your resume as the employer used on the job description. This will let the employer know that you are in synch with their needs, and make them more interested in you as the ideal candidate for the job. Ask one of your friends to review the job description and your resume as well, and give you their impression on how well the two match.

Poorly written or formatted resumes let your employer know that you don’t pay any attention to detail. Taking the extra time to do a final review of your resume is the key to getting employer’s attention and getting the job you always wanted.

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Addressing the cover letters – avoid these three major mistakes

Many professionals spend hours writing and re-writing their cover letter. With each resume submission, we tend to revise our cover letter to make sure that it is personalized for the position we are applying for. While we spend so much time on the content of the cover letter, we seem to disregard a very important and prominent area of the letter – the address line. Most mistakes in the cover letter are made in the address line. This is very problematic as this is the first piece of information that the potential employer sees on your resume. If mistakes are made in the address line, it is likely that the potential employer will discard the letter and you will lose an opportunity to be considered as a candidate for the job that you want.

The following three mistakes are most common in addressing the cover letter and should be considered before your cover letter is sent to the employer:

1. Not addressing the letter to a person. This is a big mistake in the world of cover letters. Generic greetings, such as “To whom it may concern” or “Dear Human Resources Team,” are not favorable. If the job description or posting does not include the contact person, you will need to do some research to find out who the appropriate contact is for the job you are applying for. Additionally, avoid addressing the letter to a job title. Call the organization and find out who is the hiring manager or the recruiter for the job, and address the letter directly to them. In case it is impossible to find out who the appropriate contact is, it is often recommended that you leave off any generic greetings and simply begin the cover letter.

2. Misspelling the name of the organization. Even if you are addressing your cover letter to a specific person, you will still need to include the name of the company and their address. Always make sure that the company name is spelled correctly. Hiring managers and recruiters know from experience that misspelling the company name is a common mistake, but it’s the easiest one to avoid. Triple-check the company name on your cover letter. If your potential employer receives the letter with the incorrect company name, your letter will never make it past the first person who receives it.

3. Your first sentence doesn’t explain why you are contacting the company. This is a common mistake as many people assume that stating that you are contacting the company regarding employment, as you are including your resume, is unnecessary. However, this is not the case. Let your potential employer exactly why you are contacting them; state the title of the job you are interested in, and how your qualifications make you an ideal candidate for the job. Your first statement needs to be straight forward, energetic, and positive, and it should invite the employer to read through the rest of the cover letter. Bland and generic opening statements will result in disinterest on the part of your employer, and your resume will not get pass the first review.

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Don’t Skip The Follow Up After An Interview

How to write a thank you letter to use after an interview, a phone interview, or even to someone who passed your name on to a hiring manager is an art that is not taught as often as it should be by placement services and others who help job seekers with finding jobs. They always cover the basics of resume writing, interview preparation, cover letter writing, how to create a reference sheet, and even how to prepare a salary history, which isn’t even required that often, but how to write a thank you letter is a subject that should be covered. It is a necessary skill that puts the capstone on the interview or other contact you had, makes you appear to be thoughtful and intelligent, and puts you above the crowd.

Some hiring managers are so swamped with resumes and cover letters when they post a listing on an online job bank or run a newspaper classified ad that they look for reasons to discard resumes. Having five hundred resumes in your email in box can be quite intimidating. Some hiring managers have been known to send out an automated response to all applicants letting them know that the resume was received. They will then sit back and wait for further communication. If an applicant knows how to write a thank you letter they have a jump on the competition immediately.

How to do it? As in all formal correspondence it should be block formatted with proper spelling, addresses and salutations. Keep it short—two or three paragraphs. In the first paragraph express your primary purpose by thanking the person you are writing to for their time and consideration.

Business people are busy and time is a valuable commodity. In the second paragraph restate one or two key job skills you can bring to the position. Remind the reader as to why you are a good candidate for the job. In the third paragraph, thank the reader again, and reiterate that you are available by phone, email or in person should they have further questions. End with the traditional business ending “sincerely yours”.

An example of how knowing how to write it occurred with one job seeker a few years ago at a business brokerage in the Midwest. This job seeker was already working as a part-time telemarketer. She was competing for a full-time office manager position against two other. One of the men had a bachelors degree and the other was about to receive her bachelors. Both had several more years experience in office administration Obviously the other candidates were more qualified than the first applicant, but she knew how to write a thank you letter, and proved it. After her interview with the company owner, the managing broker and the old office manager (who was retiring and helping choose her own replacement) the fist candidate composed a thank you letter.

She then printed out individualized copies for each person she interviewed with mailed them that evening. When the interviewers received them the next day they were impressed with her thoughtfulness and adherence to protocol. Despite the fact that the other two applicants were more qualified, she was hired. The fact that she knew how to write one probably got her the job she was seeking.

Many hiring managers will interview multiple candidates and only hire from those who send thank you letters. Some studies have shown that only one in ten applicants see the importance of thank you letters, so it should be obvious that if you know how to write a thank you letter you have a very important job skill.

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A Sample Interview Thank You Letter

A sample thank you letter that you use after an interview, as a guideline or template, will save you a lot of time when preparing this type of correspondence. Since you’ll prepare it before the job interview when you are not nervous and have a clear head, the letter will really increase your chances of making or reinforcing a good impression.

Trying using this for your own uses.

Date Name Company Address City State

Dear Name,
I enjoyed the chance to visit with you in your office today concerning career opportunities with ABC Company. After discussing the future of the company I am convinced that I can make a positive contribution, and believe our association could be mutually beneficial.

I was especially impressed with the information you provided concerning expansion into other markets and a need for an invigorated marketing effort. With my background in advertising and insurance sales and experience as a carnival promoter, I believe I have a lot to offer.

ABC Company has an outstanding reputation in the field and is the type of organization I wish to associate myself with. I pride myself on being an outstanding salesman and promotional specialist, and look forward to a chance to make a positive contribution during this period of growth.

If I can provide any more information that would be of assistance to you, please don’t hesitate to call me at the phone number listed above, or email me if that is more convenient. I look forward to hearing from you in the near future.
Again, thank you for your time.

Sincerely,
Md.Imtiaz Ahmad

Using this sample letter will save you time and lead to more second interviews and more job offers.

However, if your field is not sales or marketing it may not be perfectly suited to your needs. It should be easy to analyze the thank you letter and see which sentences and paragraphs can be changed to make it fit your needs and your profession. With modern word processing software you can customize one version, and then copy the file and make another letter geared towards a different type of job completely.

For instance, if there are three or four types of jobs you would consider then creating a thank you letter for each is probably a good idea. The same of course is true with your cover letter and resume. Different versions for different types of jobs, emphasizing different aspects of your skills and experience will make you more versatile.

If, however, you are determined to pursue only one type of job, then you obviously need only one sample letter, one type of cover letter and one type of resume. This is a personal choice and you are the only person who knows exactly what job would be best suited for you and if there is more than one type you’d consider.
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