Don’t Skip The Follow Up After An Interview

How to write a thank you letter to use after an interview, a phone interview, or even to someone who passed your name on to a hiring manager is an art that is not taught as often as it should be by placement services and others who help job seekers with finding jobs. They always cover the basics of resume writing, interview preparation, cover letter writing, how to create a reference sheet, and even how to prepare a salary history, which isn’t even required that often, but how to write a thank you letter is a subject that should be covered. It is a necessary skill that puts the capstone on the interview or other contact you had, makes you appear to be thoughtful and intelligent, and puts you above the crowd.

Some hiring managers are so swamped with resumes and cover letters when they post a listing on an online job bank or run a newspaper classified ad that they look for reasons to discard resumes. Having five hundred resumes in your email in box can be quite intimidating. Some hiring managers have been known to send out an automated response to all applicants letting them know that the resume was received. They will then sit back and wait for further communication. If an applicant knows how to write a thank you letter they have a jump on the competition immediately.

How to do it? As in all formal correspondence it should be block formatted with proper spelling, addresses and salutations. Keep it short—two or three paragraphs. In the first paragraph express your primary purpose by thanking the person you are writing to for their time and consideration.

Business people are busy and time is a valuable commodity. In the second paragraph restate one or two key job skills you can bring to the position. Remind the reader as to why you are a good candidate for the job. In the third paragraph, thank the reader again, and reiterate that you are available by phone, email or in person should they have further questions. End with the traditional business ending “sincerely yours”.

An example of how knowing how to write it occurred with one job seeker a few years ago at a business brokerage in the Midwest. This job seeker was already working as a part-time telemarketer. She was competing for a full-time office manager position against two other. One of the men had a bachelors degree and the other was about to receive her bachelors. Both had several more years experience in office administration Obviously the other candidates were more qualified than the first applicant, but she knew how to write a thank you letter, and proved it. After her interview with the company owner, the managing broker and the old office manager (who was retiring and helping choose her own replacement) the fist candidate composed a thank you letter.

She then printed out individualized copies for each person she interviewed with mailed them that evening. When the interviewers received them the next day they were impressed with her thoughtfulness and adherence to protocol. Despite the fact that the other two applicants were more qualified, she was hired. The fact that she knew how to write one probably got her the job she was seeking.

Many hiring managers will interview multiple candidates and only hire from those who send thank you letters. Some studies have shown that only one in ten applicants see the importance of thank you letters, so it should be obvious that if you know how to write a thank you letter you have a very important job skill.

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Be Aware to the Characteristic of your Interviewer

I’ve observed that people who interview job candidates tend to enhance a certain individual distinction. If you can sense an interviewer's style and build rapport, you’ll have confidence in specific information.

Here are the following characteristics:

Inattentive: There is a time that the interviewer isn’t mentally present, maybe he/she is thinking of something more important or something happened before your interview that really bothered his/her mind. It’s impossible to impress this kind of interviewer that is distracted of something. So to keep a good impression, smile and don’t panic. Just give your best approach and offer him/her to reschedule. But be sure to address to him/her the important message and be prepared to the following interview.

Friendly: This is the type of interviewer that gives jokes, smiles and tells you to take an ease. But he/she aims for you to put in a relaxed stated where you unconsciously expose too much information (ones that can be detrimental to your career) about yourself. You should be kind and friendly but always remember that you shouldn’t also get carried away. Stick with your goal.

Interrogator: This is a typical type of interviewer that seems not to show any emotion and inflicts tension to the applicants. The best thing you can do is stay calm, focus, show respect and confidence. This kind of interviewer observes how you can deal in this kind of scenario. And remember that most interrogator types of interviewers often became your best advocate throughout your interview process or even into the job.

Laser Beam: He/she only focuses on one topic. Like discussing about quotas, this style is for line managers. You should do is to fulfill his/her expectations to you. Satisfy his/her judgment and move on.

Shotgun: This is the type that wants to discuss anything. The questions are all over the place, you even don’t have a vacant time because he/she is full of questions. This is where your anxious presentation really pays off, because you can involve your strengths to many distinct exposure of the job.
Silver bullet
Believes there's one magic question to ask -- and one magic response that determines whether you're right for the job. The Silver Bullet asks a few hasty questions about your skills. Then ask “off-the-wall” question, which he/she will ask questions you didn’t expect. Even though these questions don’t have a wrong answer he/she decides if it’s yes or no. Simply answer every question and don’t worry about your answers too much.

Alter Your Approach to the InterviewerYou step into a situation of power when you identify the interviewer's style and adjust your approach accordingly. As you prepare for the interview, ask yourself, "How might my answers be different for different interview styles?" With a Laser Beam, for example, you might offer him a choice when you begin answering a question ("Would you like to talk about this aspect of the job or that one?").

An achievement story for a Friendly Interviewer might focus more on your teamwork skills, and the same story for an Interrogator Interviewer might begin by stating the results of your individual work. The more you show your emotional knowledge by understanding the interviewer's objective for that interview, the more likely he'll be to listen to you.

A Sample Interview Thank You Letter

A sample thank you letter that you use after an interview, as a guideline or template, will save you a lot of time when preparing this type of correspondence. Since you’ll prepare it before the job interview when you are not nervous and have a clear head, the letter will really increase your chances of making or reinforcing a good impression.

Trying using this for your own uses.

Date Name Company Address City State

Dear Name,
I enjoyed the chance to visit with you in your office today concerning career opportunities with ABC Company. After discussing the future of the company I am convinced that I can make a positive contribution, and believe our association could be mutually beneficial.

I was especially impressed with the information you provided concerning expansion into other markets and a need for an invigorated marketing effort. With my background in advertising and insurance sales and experience as a carnival promoter, I believe I have a lot to offer.

ABC Company has an outstanding reputation in the field and is the type of organization I wish to associate myself with. I pride myself on being an outstanding salesman and promotional specialist, and look forward to a chance to make a positive contribution during this period of growth.

If I can provide any more information that would be of assistance to you, please don’t hesitate to call me at the phone number listed above, or email me if that is more convenient. I look forward to hearing from you in the near future.
Again, thank you for your time.

Sincerely,
Md.Imtiaz Ahmad

Using this sample letter will save you time and lead to more second interviews and more job offers.

However, if your field is not sales or marketing it may not be perfectly suited to your needs. It should be easy to analyze the thank you letter and see which sentences and paragraphs can be changed to make it fit your needs and your profession. With modern word processing software you can customize one version, and then copy the file and make another letter geared towards a different type of job completely.

For instance, if there are three or four types of jobs you would consider then creating a thank you letter for each is probably a good idea. The same of course is true with your cover letter and resume. Different versions for different types of jobs, emphasizing different aspects of your skills and experience will make you more versatile.

If, however, you are determined to pursue only one type of job, then you obviously need only one sample letter, one type of cover letter and one type of resume. This is a personal choice and you are the only person who knows exactly what job would be best suited for you and if there is more than one type you’d consider.
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A Closer Look At Two Interview Questions

A job interview is stressful. The person who hasn’t made a lot of changes isn’t practiced at what is involved (nor should they want to be), and the person who has made a lot of changes doesn’t have any idea as to what’s involved either, or they wouldn’t be making so many changes!

Preparing for the interview de-stresses the situation considerably. Yet, 78% of all candidates - regardless of the level for which they are interviewing - wing it! And frequently cause themselves to be weeded out in the process.

Like so much of the interview, seemingly innocent questions can trip you up. You think you are answering them in a way that puts you in the best light, but you'd be surprised at how many people completely miss the boat. Merely to hope an interview has a positive result is not enough. That's basically forfeiting your ability to drive up the percentage of a positive outcome.

That answer may sound good and appear to suffice, but on a scale of 1 - 10, it ranks about a 4:

Why? The answer shows no research, no thought, no consideration. It sounds stock and could suffice for any number of companies. Overall, unimpressive.

In my experience as a recruiter, I've found that while mid level management tends to UNDERanswer the question, upper level management will often OVERanswer the question. One group doesn't provide enough information because of a limited lack of experience. The other group has been around, worked their way up the ladder in more than one company, and in their attempt to sound thoughtful, intelligent, and wise, end up saying very little at all.

WHY DO YOU WANT TO WORK HERE?

Here's where you get to show off your research. Tell the interviewer what you've learned about the company, and why it's appealing to you. SPECIFICS are the key here.

Relate those specific examples from your experience to what you've learned about the company, their focus, and their market. Look to your personality and what motivates you and how that relates to any details you learned from the ad, your recruiter, your friend who referred you, or from where you learned of this opportunity.

For instance, perhaps their ad stated that they were looking to establish a marketing department from ground up. If you thrive on growth, challenges, making things happen - there's your answer - along with examples of how you have grown, established, or done market research in a parallel situation.

And you might ask, "What if it's not a high profile company? What if it's on the small side and local?" Right. Not every company is the size of General Electric or even a regional public powerhouse that you can look up in Dun & Bradstreet.

But most librarians are more than willing to help you find any information that might be present in any of their research books. Local newspapers may have done stories on the company, and the library would have those too. And these days, most companies have a website.

Share what you can do and why you feel you can make a contribution and benefit the company. This question is about how YOU can benefit the company, not how the company can benefit YOU.

TELL ME ABOUT YOURSELF:

Some interviews are lost right at this point. This is not an invitation to go on ad nauseum about everything that has happened to you since you were five years old or since your first job out of college. Nor is it the time to shrug your shoulders and give an unplanned, one-sentence answer.

Some people, especially those who haven't prepared and have a tendency to talk when they get nervous, find themselves rambling. Put together a nice little 2 - 3 minute verbal bio about your career, your qualifications, and why you are interested. Know what you're going to say in advance.

A FEW POINTS TO REMEMBER:

In recruiting we used to say, "'A' candidates for 'A' companies, 'B' candidates for 'B' companies and 'C' candidates for 'C' companies," and a 'B' candidate is not only some one who's talents and track record is only so-so, it's also an 'A' candidate whose poor interviewing skills MAKE him a 'B.'

Knowing who you are, what you want, what you have to offer and what you've accomplished - and having it all on the tip of your tongue - can make or break you for a job offer - not just for your perfect job, but sometimes for even finding ANY job.

Being able to sell yourself, your skills, how you can benefit a potential company and then being able to close the deal necessitates taking the time to research and learn the company. It means knowing yourself well enough that you can apply aspects of your capabilities to the individual facts and details of that INDIVIDUAL company - and that you can do it smoothly without groping for words or just winging it.

And last, but not least, the words of Peter Handal of Dale Carnegie Training, echo the importance of interview preparation, including what strikes most people as silly - role playing. But as he said, "you only have one chance to make a really good impression," and if you don't take it seriously enough to study and thoroughly prepare, someone else will, and that's the person who will get the job!

Do your homework before EVERY interview! There's no chance to make a second good impression!

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5 Tips to Prepare for that First ‘Real’ Job Interview

You have graduated high school or college and now you’re ready for your first ‘real’ job. You’ve mailed out résumés and have been called in for your first interview. How can you do well at the interview so you wind up being offered the job?

1. Dress professionally. No midriff shirts, low-cut blouses or flip-flops because you’re going to work and not the beach. While it’s not necessary to buy a suit, it is particularly important to look professional. If you’re trying to get a job in a conservative office such as an accounting firm, don’t dress as if you were going to a concert. If you are applying for a retail position, you have a little more freedom. Rather than list what clothing is and is not acceptable, I would tell you to dress as if you were going to meet one of the most important people in your life- because you are!

2. Make sure you are well-groomed. Don’t look as though you just rolled out of bed and couldn’t bother to take care of basic personal hygiene. Nothing will make the HR Manager bring the interview to a close faster than unwashed hair, dirty fingernails or body odor. As an employee, you will be a reflection of the company and no customer wants to do business with an unkempt person.

3. Be aware of your body language. A firm handshake at the start of the interview shows you are self-confident. Maintain eye contact, stay relaxed and be attentive to the interviewer. Ask questions and listen thoughtfully to the answers. Think before you answer questions from the interviewer- don’t ramble and keep the conversation on the topic.

4. Be prepared for the interview. Research the company beforehand- every business now has a website where you can learn what they do and who their customers are. This shows the interviewer you are interested in the job and took the initiative to find out all you could about the company.

5. Be present in the interview. I’ve interviewed candidates who acted as if they were waiting for a bus. They didn’t ask questions, but instead just listened to me, and I wasn’t really sure if they were paying attention. Be enthusiastic, ask questions and participate in the interview. After listing all the duties required of the position, I asked one candidate if this sounded like something she’d be interested in. Her reply was a quiet, “I can do the job.” She didn’t answer my question, she seemed indifferent, and she didn’t get the job. If you can’t be excited in the interview, you’re not going to be energized in the workplace either.

First impressions count, and you want to let the interviewer know you want the job, are willing to work hard and will do your best.

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